Administration Officer The Urban Unit, PAKISTAN

 

Administration Officer The Urban Unit, PAKISTAN

Administration Officer The Urban Unit, PAKISTAN Detail:

District		All Pakistan
Industry		Planning and Development Board
Project		The Urban Unit
Total Positions		2
Employment Status		Contract
Role		Administration Officer
Job Posted		19-02-2025
Last Date to Apply		05-03-2025
Preferred Candidates
Gender		Both
Age		18 - 40

Job Description:

Experience and qualifications:

• Education: Minimum Graduation in Management, Business Administration, Accounting or related discipline from an HEC recognized institute.
•  Fresh Experience: Maximum age of 40 years old Tasks and responsibilities

The position of Administration Officer at The Urban Unit in Pakistan typically includes a variety of administrative and support tasks aimed at ensuring smooth and efficient operations. Here's an overview of a typical job description for such a role:

Job Title: Administration Officer

Organization: The Urban Unit, Pakistan
Location: Varies by project or office location within Pakistan

Key Responsibilities:

1. Office Management:

   • Oversee daily office operations, ensuring efficient workflow.
   • Organize office supplies, equipment, and resources for staff.
   • Ensure proper maintenance of office infrastructure.

2. Documentation and Record Keeping:

   • Maintain accurate and up-to-date records, files, and databases.
   • Assist with preparing official documents, reports, and presentations.
   • Coordinate with other departments for documentation purposes.

3. Human Resources Support:

   • Assist in managing employee attendance, leave records, and payroll data.
   • Help with recruitment processes, including organizing interviews and preparing documents.
   • Support employee onboarding and orientation.

4. Coordination and Communication:

   • Liaise between departments and external stakeholders.
   • Handle incoming and outgoing correspondence (emails, calls, etc.).
   • Organize meetings, events, and workshops as needed.

5. Financial and Procurement Support:

   • Assist in budgeting, accounting, and financial documentation.
   • Help with procurement processes for office supplies and other requirements.

6. Compliance and Reporting:

   • Ensure adherence to office policies, procedures, and regulations.
   • Prepare and submit regular reports to management.

7. Support to Senior Management:

   • Provide administrative support to senior staff and managers, including preparing reports and handling correspondence.

8. Travel and Logistics Coordination:

   • Manage travel arrangements, including bookings and itineraries for staff and visitors.
   • Organize logistics for meetings and conferences.

Administration Officer The Urban Unit, PAKISTAN

Technical / Role Specific Skills:

• a solid understanding of administrative tasks and services Overtime supervision for support staff Assistance with scheduling and meeting deadlines Capacity building of support staff
•  Take care of questions and requests from the office. Management of Fleet and Logistics Assist in building & parking matters 
•  Management of Events? Help keep records and manage files. Support & organizing filed offices activities related to administrative tasks 
•  Oversight of janitorial/support staff duty roster and spot check 
•  Keep the Task Lead updated on security-related matters. Assist in day to day office coordination
•  Any additional administration-related tasks the Task Lead assigns

Non-Technical Skills/Personal Characteristics: 

• Time Management 
•  Excellent Communication Skills 
•  Ability to work under pressure 
•  Management of People proficient in MS Office

Degree Level

• Masters/Bachelors (Hons)
• Bachelors (14 Years)
• 16 Years of Education
• 14 Years of Education

Degree Area

• Accounting
• Business Administration
• Management

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